What four pieces of information must be recorded in the journal when a signer is identified through an identification document?

What four pieces of information must be recorded in the journal when a signer is identified through an identification document?

• A. The type of ID document, the issuing agency, the serial number, and the issuance or expiration date
• B. The signer's name, the issuance date, the signer's address, and the document type
• C. The notary's name, the signer's name, the document type, and the date of notarization
• D. The document type, the signer's address, the serial number, and the notary fee

Answer: (A)

When a signer is identified through an identification document, the correct information to record in the journal includes the type of ID document, the issuing agency, the serial number, and the issuance or expiration date. This specific information is essential for maintaining accurate and comprehensive records that comply with California notary requirements. Recording the type of ID document helps to identify what form of identification was presented, which can be critical in verifying the identity of the signer. Including the issuing agency provides assurance that the document originates from a legitimate source. The serial number uniquely identifies the ID, adding another layer of security and traceability. Finally, noting the issuance or expiration date of the document ensures that the ID was valid at the time of notarization, which is vital for the legal integrity of the notarization process. Other options do not encompass all the vital pieces of information required. For instance, while some may mention the signer's name or address, they fail to include critical details about the identification, such as the issuing agency or the specific serial number, which can lead to incomplete records.

When a signer is identified through an identification document, the correct information to record in the journal includes the type of ID document, the issuing agency, the serial number, and the issuance or expiration date. This specific information is essential for maintaining accurate and comprehensive records that comply with California notary requirements.

Recording the type of ID document helps to identify what form of identification was presented, which can be critical in verifying the identity of the signer. Including the issuing agency provides assurance that the document originates from a legitimate source. The serial number uniquely identifies the ID, adding another layer of security and traceability. Finally, noting the issuance or expiration date of the document ensures that the ID was valid at the time of notarization, which is vital for the legal integrity of the notarization process.

Other options do not encompass all the vital pieces of information required. For instance, while some may mention the signer's name or address, they fail to include critical details about the identification, such as the issuing agency or the specific serial number, which can lead to incomplete records.